SUMMARY Under administrative direction, performs professional accounting and administrative work while fulfilling the duties of the Office of Treasurer. Formulates modifications and/or improvements of policies and procedures that relate to departmental employees. Responsible for the day-to-day accounting work related to the accounting, auditing, and financial reporting functions. Performs analysis on specific data. Assures that reconciliations are prepared and maintained. Supervises accounting department personnel. Performs administrative work as directed.
DISTINGUISHING CHARACTERISTICS OF JOB: Ensures that proper municipal accounting principles are followed by accounting department personnel. Works closely with external auditor(s).
EXAMPLES OF WORK
1. Financial Activities: Plans, organizes, directs, and supervises the activities of the department in the areas of accounting for and handling of public funds, data processing, and taxation. Keeps separate accounts of all monies received by taxation, licenses, funds, revenue sharing, and other sources. Keeps accounts of all indebtedness of the Police Jury departments and keeps budget records for different departments. Makes report OT Police Jury when required. Prepares and submits departmental budget.
2. Duties: Maintain a current level of generally accepted accounting principles (GAAP) as it pertains to governmental units. Prepare or supervise the preparation of entries for accounting functions. Conducts account analysis as necessary; prepares regular reports that reflect the financial condition/status of the individual funds of the Ouachita Parish Police Jury. Maintain daily cash management system with responsibility for reconciliation of all bank accounts. Maintain contact with accounting software support personnel; generally responsible for accounting functions of the Treasurer’s Office.
3. Dealing with Other Departments and Employees: Provides information on policy and procedures, and accounting matters to other departments and employees. Answers and tries to resolve complaints.
4. Department Supervision: Executes and implements all policies and programs of the department as well as order and directions promulgated by the Police Jury. Interviews and selects, trains and counsels employees. Plans, coordinates, and directs activities of small accounting and clerical staff.
MINIMUM QUALIFICATIONS
Education: Bachelor’s degree in Accounting or Finance with Certified Public Accounting certification, or Institute of Internal Auditors certification, OR Government Financial Officer certification.
Experience: Minimum of five (5) years of accounting and/or auditing experience in a governmental environment. Applicant must have a strong sense of responsibility that includes dependable attendance, good verbal and written communication skills, experience in working with a team environment, possess the ability to learn independently. Must be able to perform analysis of accounts, work with external auditors, and be able to prepare detailed financial statements. Must have a working knowledge of the governmental budget process and in the budget preparation stages. Applicant must be able to operate a 10-key calculator by touch, demonstrate a basic knowledge of Lotus or Excel spreadsheets and be able to prepare documents, correspondence, etc., using one of the major word processors on the market, have a good knowledge of telephone communication equipment, and other office equipment.
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