Summary:
This permanent, full-time, position will be responsible for all office and bookkeeping functions at a small, rapidly growing company. In this role, you will work both independently and with the management team to ensure smooth operation of the office and all bookkeeping activities.
Responsibilities:
· Ensure peak operations for the organization and implement preventive measures for potential issues
· Implement policies and procedures, measure outcomes against standards, and improve operational flow
· Coordinate internal and external resources, and cultivate relationships with vendors
· Respond to requests and questions about office operations
· Responsible for all aspects of data entry and maintenance of the QuickBooks accounting software system
· Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
· Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
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Requirements:
· 5+ years’ experience as an Office Manager, Executive Assistant or Administrative Assistant
· Strong Microsoft Skills: Word, Adobe, Excel
· QuickBooks experience preferred
· Ability to maintain confidentiality of company information
