The Accounts Payable Clerk supports the Controller and the accounting department by processing and analyzing accounts payable transactions in a timely and accurate manner. This role is responsible for maintaining vendor relationships, ensuring accurate financial records, and providing reliable support for various accounting functions.
- Review, verify, and enter vendor invoices and employee expenses for payment.
- Execute check and electronic payment runs in accordance with company policies.
- Reconcile vendor statements and resolve discrepancies with vendors and project managers.
- Maintain vendor records, including tax exemption certificates and project tax statuses.
- Monitor accounts payable inbox and respond to inquiries promptly and professionally.
- Prepare journal entries and assist with general ledger or bank reconciliations as needed.
- Support month-end, quarter-end, and year-end accounting close procedures.
- Provide backup support for other accounting duties as assigned (ex: union related worksheets, labor coding, supplies).
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- 2–4 years of relevant accounts payable or accounting experience.
- Proficient in accounting systems and Microsoft Office Suite (especially Excel).
- Strong attention to detail and commitment to accuracy.
- Excellent communication and customer service skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Financial & Technical Proficiency: Demonstrates sound understanding of accounting principles and systems.
- Dependability: Follows through on commitments, manages time effectively, and maintains accuracy under pressure.
- Initiative: Proactively identifies and addresses issues; seeks opportunities for improvement.
- Professionalism & Ethical Conduct: Maintains confidentiality, treats others with respect, and upholds organizational values.
- Communication: Collaborates effectively with team members, vendors, and project managers.
- Thoroughness: Ensures completeness and accuracy in all work.
This position operates in a professional office setting and routinely uses standard office equipment such as computers, phones, and copiers.
This position has no supervisory responsibilities.
